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CITY COUNCIL MINUTES |
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CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING FEBRUARY 9, 2010
The regular meeting of the Fairfax City Council was held Tuesday, February 9, 2010, at Fairfax City Hall. Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Marc Magers and Marianne Wainwright. One seat is vacant. Other city staff present: Cynthia Stimson, Lynn Miller, Dave Yanecek, and Cathy Bayne. Four residents submitted their name as persons interested in being appointed to the City Council. The Council thanked them for their interest and stated that having four qualified and willing residents was a good problem to have. The three that will not be selected will be asked to participate on other city boards and committees and encouraged to run on the next regular ballot. Motioned by Frieden, seconded by Magers to approve RESOLUTION 2010-07, A RESOLUTION MAKING AN APPOINTMENT TO FILL A CITY COUNCIL VACANCY by appointing Travis Otto to the city council. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. One seat is vacant. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-07 duly adopted. Travis Otto stated his oath of office and began serving on the City Council immediately. Motioned by Magers, seconded by Frieden to approve the agenda and clerk’s financial reports. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Beer, seconded by Frieden to approve and place on file the City Council minutes from January 14 and January 26, 2010. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Beer, seconded by Magers to approve and place on file the Planning and Zoning minutes from January 19, 2010. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Linn County Deputy Sheriff Humphrey distributed the list of calls. Cathy Bayne stated that everything was fine at the library. Lynn Miller reported that the fire department is proceeding with getting information about a new truck. The current set of jaws of life is a low pressure system that needs some repair. They are looking at making these repairs and also purchasing a high pressure system. Each fire station would then have a set. Dave Yanecek showed the City Council a piece of well casing that was almost rusted through. Northway Well and Pump stated that the casing should be checked every 5-7 years. The sewer plant still has one pump down. JoAnn Beer showed a draft of a parks brochure. Printing quantities and costs were discussed. A color brochure will be printed for the minimum needed with the costs being paid out of the general administration budget. The Visioning Committee has seen a decline in participation. The members are suggesting that they combine with the Parks Committee to form a new group. The Visioning funds would be transferred to the Parks accounts. A resolution will be drafted to make this combination for the next meeting. Joe Kell was present to give a report about the Fairfax Youth Sports Association. He stated that they will have the Pancake Breakfast on April 11, 2010. He requested that the City of Fairfax copy, fold, and mail their registration form to the entire Fairfax community on February 23, 2010 and place information on our website. The clerk will place the information submitted on the website as soon as possible. Motioned by Frieden, seconded by Beer to process and mail the Fairfax Youth Sports Association’s registration form. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2010-08, A RESOLUTION APPROVING CHANGE ORDER NO. 7 FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-08 duly adopted. Discussion was held about the wording of labor hours on Change Order No. 8 from Rathje Construction. Shane Wicks is to get clarification on this issue. Motioned by Magers, seconded by Beer to table the RESOLUTION concerning Change Order No. 8 from Rathje Construction. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Magers, seconded by Beer to table the RESOLUTION concerning Pay Request No. 4 from Rathje Construction. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Frieden, seconded by Wainwright to approve RESOLUTION 2010-09, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S PROPOSED FISCAL YEAR 2010-2011 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-09 duly adopted. Motioned by Magers, seconded by Beer to approve RESOLUTION 2010-10, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S PROPOSED AMENDMENT TO THE FISCAL YEAR 2009-2010 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-10 duly adopted. Motioned by Beer, seconded by Wainwright to approve RESOLUTION 2010-11, A RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF’S DEPARTMENT FOR FISCAL YEAR 2010-2011 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-11 duly adopted. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2010-12, A RESOLUTION APPROVING THE UTILITY PAYMENT POLICY. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-12 duly adopted. Motioned by Magers, seconded by Beer to approve RESOLUTION 2010-13, A RESOLUTION APPROVING FLEX ONE PLAN. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-13 duly adopted.
Motioned by Wainwright, seconded by Magers to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 104, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO FLOOD PLAIN REGULATIONS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Wainwright, seconded by Magers to give final approval and adoption to ORDINANCE NO. 104, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO FLOOD PLAIN REGULATIONS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Wainwright, second by Magers to remove ORDINANCE 105 from the table. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Wainwright introduced ORDINANCE 105, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Motioned by Magers, seconded by Frieden to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 105, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Magers, seconded by Wainwright to give final approval and adoption to ORDINANCE 105, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO SEWER SERVICE CHARGES. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Shane Wicks gave a short overview of the status of the trail and bridge project. The cost estimate is now $300,000 higher, due to bridge requirements. The City has submitted this project for consideration of additional stimulus funding available through the MPO and ECICOG. Shane is recommending that we proceed with the design because the City has already obtained a 80% grant for this work. If the additional funds are received, the project is slated to begin in May of 2011. Shane will check with the IDOT about their bridge plans. Discussion was held about the current per foot charge for hooking up to an existing main for new water or sewer service. Resolutions are to be drafted to make the per foot charge $25.00 with a maximum charge of $1,500 per lot for each type of connection. Motioned by Wainwright, seconded by Magers to approve payment of the invoice to Terracon for $1,287.00. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Motioned by Wainwright, seconded by Beer to approve the proposed Shared Road Maintenance and Winter Snow & Ice Control Agreement between the City of Fairfax and the Linn County Secondary Road Department. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. A report about costs for the box culvert project under East Cemetery Road was reviewed. Steve Gannon, at Linn County Secondary Road Department, is to be sent a bill for part of the cost. Jason Rabe informed the City Council that he has made the decision that he will be able to handle the farm management responsibilities as the previous mayor did. He has talked to the farmer and now feels informed enough to make this decision. He thanks Bill Voss for his willingness to continue helping the City, but Mayor Rabe feels that this being handled by the mayor is the best option for both Bill and the City of Fairfax. Marc Magers stated that the fire department would like to be considered to do the farming a year from now. They are proposing that the fire department members who are farmers would use their equipment and knowledge with the fire department receiving the usual fees for doing the custom farming. Three different bids were reviewed about networking our computer system and purchasing a new computer for the maintenance department. Mayor Rabe will develop a RFP that we will send out to receive similar bids for exactly the kind of system the City wishes to install. Hills Bank’s Link2Gov program was discussed. The clerk was directed to look into these types of possibilities and check on interest on the accounts. A report about a public access cable channel was reviewed. The proposed draft of an Electric Transmission Franchise Agreement with ITC Midwest was reviewed. The clerk is to contact them about their continued interest. The current definition of family in the zoning code was discussed. No further changes will be made at this time. Motioned by Beer, seconded by Frieden to approve the claims list dated February 9, 2010. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. A resident expressed her concern about a vehicle that is speeding on Church and Fairfax Road. She has contacted the Linn County Sheriff’s Department, but they have just missed the person. The City Council directed her to contact the proper authority. Mayor Rabe stated that he has contacted Dave Zinser about the 510 Church Street project. He made a compromise that the City will pay an additional $500.00 on this bill with the understanding that both parties involved will do better in the future in communicating expectations. Mayor Rabe, Bernie Frieden, and Marc Magers will serve on the capital improvement committee along with the needed staff. Citizen input will be requested. Shane Wicks discussed the need to talk to property owners about right-of-way for the trail. Mayor Rabe and Marc Magers will also participate. Shane Wicks distributed information about the next phase of the water improvements. This work will be discussed during the capital improvement committee meeting and be on the March Council agenda. Motioned by Wainwright, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:10 PM.
Mayor Jason Rabe
City Clerk Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
CLAIMS FEBRUARY 9, 2010:
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