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CITY COUNCIL MINUTES

CITY OF FAIRFAX

REGULAR CITY COUNCIL MEETING

MARCH 9, 2010

 

                The regular meeting of the Fairfax City Council was held Tuesday, March 9, 2010, at Fairfax City Hall.  Mayor Rabe called the meeting to order at 7:00 PM.  Council members present:  JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers and Marianne Wainwright.  Other city staff present:  Cynthia Stimson, Lynn Miller, Dave Yanecek, and Cathy Bayne.

                Motioned by Magers, seconded by Frieden to approve the agenda and clerk’s financial reports.  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.

                Motioned by Frieden, seconded by Beer to approve and place on file the City Council minutes from February 9, 2010, the Planning and Zoning minutes from February 16, 2010, and the Park Committee minutes from January 21, 2010.  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.

                Linn County Deputy Sheriff Pavelaka distributed the list of calls.

                Cathy Bayne asked that the City look at the front entryway at the library.  It is holding lots of water.  Cathy was instructed to check the detectors at the library and make sure they all have working batteries.

                Mike Sankot reported that the fire department members have been remodeling and painting in the fire station, the fireworks are ordered, fireworks training was held Saturday, the generator is working, the new jaws of life has been purchased, and they are working on the specifications for the new truck.  All generators should have the engine loaded and tested every two years.

                Lynn Miller reported that the water tower pump is working well, we have a spare lift station pump, and they will be working up the ground at Hawk’s Ridge Park for seeding.  Rathje Construction is to be contacted about restoring areas.

                The parks brochure was reviewed.  2,500 will be ordered.  The clerk will try and clear the map.

                The Visioning Tea will be held in May.

                Mayor Rabe opened the public hearing concerning the 2010-2011 budget at 7:17 PM.  There were no oral or written comments submitted.  Mayor Rabe closed the public hearing at 7:18 PM.

           Motioned by Beer, seconded by Wainwright to approve RESOLUTION 2010-14, A RESOLUTION APPROVING CITY OF FAIRFAX’S ANNUAL BUDGET FOR FISCAL YEAR 2010-2011.  Roll call vote:  Ayes:  Beer, Frieden, Otto, Magers and Wainwright.  Motion carried.  Mayor Rabe declared RESOLUTION NO. 2010-14 duly adopted.

                Mayor Rabe opened the public hearing concerning the 2009-2010 budget amendment at 7:19 PM.  There were no oral or written comments submitted.  Mayor Rabe closed the public hearing at 7:20 PM.

           Motioned by Frieden, seconded by Wainwright to approve RESOLUTION 2010-15, A RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING JUNE 30, 2010.  Roll call vote:  Ayes:  Beer, Frieden, Otto, Magers and Wainwright.  Motion carried.  Mayor Rabe declared RESOLUTION NO. 2010-15 duly adopted.

                Review and discussion was held concerning the building permit application from Dr. Bob Kadlec to build a new veterinarian clinic in Fairfax.

                Motioned by Frieden, seconded by Magers to approve the  building permit application from Dr. Bob Kadlec.  Ayes:  Beer, Frieden, Otto, Magers and Wainwright.  Motion carried.

                Motioned by Magers, seconded by Beer to approve RESOLUTION 2010-16, A RESOLUTION APPROVING FLEX ONE PLAN.  Roll call vote:  Ayes:  Beer, Frieden, Otto, Magers and Wainwright.  Motion carried. Mayor Rabe declared RESOLUTION NO. 2010-16 duly adopted.

                Michelle Koch Smith gave a presentation about AFLAC policies available to employees.  They will be at the library on Thursday to answer questions and do paperwork.

                Discussion was held about a quote from United Health for disability insurance.  The clerk is to get clarification on the quote in column four.

                Discussion was held about Change Order #8 from Rathje Construction.  The Council and Engineer Shane Wicks both agreed that better communication is needed during future projects so that the engineering staff can be present to view work.

                Motioned Magers, seconded by Wainwright to approve RESOLUTION 2010-17, A RESOLUTION APPROVING CHANGE ORDER NO. 8 FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS.   Roll call vote:  Ayes:  Beer, Otto, Magers, and Wainwright.  Nays:  Frieden.  Motion carried.  Mayor Rabe declared RESOLUTION NO. 2010-17 duly adopted.

                Motioned Wainwright, seconded by Magers to approve RESOLUTION 2010-18, A RESOLUTION TO ISSUE PARTIAL PAYMENT #4 TO RATHJE CONSTRUCTION CO. FOR THE WATER MAIN REPLACEMENT PROGRAM, PHASE I IMPROVEMENTS.   Roll call vote:  Ayes:  Beer, Otto, Magers, and Wainwright.  Nays:  Frieden.  Motion carried.  Mayor Rabe declared RESOLUTION NO. 2010-18 duly adopted.

                Motioned Frieden, seconded by Magers to approve RESOLUTION 2010-19, A RESOLUTION TO ENTER INTO A CONTRACT WITH DATA TECHNOLOGIES, INC. FOR THIRD PARTY METER READER INTERFACE TO THE UTILITY BILLING SOFTWARE.   Roll call vote:  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.  Mayor Rabe declared RESOLUTION NO. 2010-19 duly adopted.

                After review of the ordinance and discussion of the water and sewer main connection fees, it was decided that the ordinance needs to be changed before the resolutions can be written correctly.

                Motioned by Magers, seconded by Wainwright to table the water and sewer main connection fees resolutions.  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.

                Motioned Magers, seconded by Beer to approve RESOLUTION 2010-20, A RESOLUTION TO SET HEARING ON THE INTENT TO ACQUIRE AGRICULTURAL PROPERTY AND AUTHORIZE ACQUISITION OF THE NECESSARY PROPERTY INTERESTS THEREOF FOR THE FAIRFAX TRAIL EXTENSION PROJECT BY GIFT, NEGOTIATION, OR EMINENT DOMAIN.   Roll call vote:  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.  Mayor Rabe declared RESOLUTION NO. 2010-20 duly adopted.

             Motioned Magers, seconded by Wainwright to approve RESOLUTION 2010-21, A RESOLUTION APRROVING A FIREWORK’S PERMIT FOR LYNN MILLER.   Roll call vote:  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.  Mayor Rabe declared RESOLUTION NO. 2010-21 duly adopted.

                Motioned Beer, seconded by Magers to approve RESOLUTION 2010-22, A RESOLUTION APPROVING ONLINE AND ACH PAYMENT OPTIONS THROUGH FAIRFAX STATE SAVINGS BANK.   Roll call vote:  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.  Mayor Rabe declared RESOLUTION NO. 2010-22 duly adopted.

                The City Council reviewed Recommendations 2010-01 and 2010-02 from the Planning and Zoning Commission.  These will be reviewed by the building department.  Bernie Frieden asked that setbacks when next the railroad be placed on the P & Z’s next agenda.

                Discussion was held about the next phase of the water improvements.  Shane Wicks distributed cost estimates sheets.

                Discussion was held about stormwater issues.  Mayor Rabe will send a response letter to the one the City Council received.

                The proposal from CRL Lawn Care was reviewed.  Hawk’s Ridge Park is to be removed because we plan to seed the area.

                The city clerk was directed to contact Prairie Road Builders for a cost quote and get an updated one from LL Pelling.

                Not enough addresses currently have South Slope cable for the City to currently pursue setting up a public access channel.

                Mayor Rabe will talk to someone about serving on the Planning and Zoning Commission.

                Motioned by Frieden, seconded by Magers to approve the claims list dated March 9, 2010.  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.

                Shane Wicks showed a layout of the future plans for the trail.  He will submit these plans to the MPO for long term planning.

                The city clerk reminded the council members about the Municipal Leadership Academy.

                Mayor Rabe stated that he has been attending many area meetings on behalf of Fairfax, he is working on the computer system specifications, and he wants the CIP Committee to meet in April.

                Motioned by Wainwright, seconded by Magers to adjourn the meeting.  Ayes:  Beer, Frieden, Otto, Magers, and Wainwright.  Motion carried.

             Mayor Rabe adjourned the meeting at 9:21 PM.

 

Mayor Jason Rabe

 

City Clerk Cynthia Stimson

 

Disclaimer:  The foregoing minutes are not official until approved by the City Council.

 

CLAIMS MARCH 9, 2010:

 

 

 

 

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